{"id":85988,"date":"2026-06-04T11:16:18","date_gmt":"2026-06-04T15:16:18","guid":{"rendered":"http:\/\/&#038;p=79851"},"modified":"2026-06-10T20:19:58","modified_gmt":"2026-06-11T00:19:58","slug":"79851","status":"publish","type":"job","link":"https:\/\/veq.ca\/fr\/emploi\/banque-emplois\/79851\/","title":{"rendered":"027 &#8211; Administrative Assistant"},"content":{"rendered":"<p><img decoding=\"async\" src=\"https:\/\/chssn.org\/wp-content\/themes\/wundertheme2025-child\/assets\/img\/logo-full.png\" alt=\"CHSSN\" \/><\/p>\n<p><em><strong>If you take out the team in teamwork, it\u2019s just work. Now who wants that? \u2013 Matthew Stover.<\/strong><\/em><\/p>\n<p><strong>Position:<\/strong> Administrative Assistant<br \/>\n<strong>Reporting To:<\/strong> Executive Assistant, CHSSN<br \/>\n<strong>Location:<\/strong> Quebec City<br \/>\n<strong>Status:<\/strong> Permanent, Full-time (35 hours\/week)<br \/>\n<strong>Application Deadline:<\/strong> June 24, 2026<\/p>\n<p>Are you a team player, with a positive outlook, who enjoys helping others? Do you have bilingual skills, in French and English? Are you digitally-savvy and able to work across multiple platforms (Office 365, Airtable, WordPress, Canva\u2026)? Do you love details, have a knack for administrative tasks and are you resourceful? If you share our values of health equity and inclusion, this position is certainly for you!<\/p>\n<p>You could do all of this with our unique well-established non-profit organization in Quebec City called the Community Health and Social Services Network (CHSSN). The CHSSN acts as an intermediary organization that implements funding programs to improve access to English-language health and social services across Quebec.<\/p>\n<p>The CHSSN is looking for a person to provide support to our administrative team; our aim is to improve access to health and social services for vulnerable English-speaking communities across the province of Quebec.<\/p>\n<h6>ABOUT THE ROLE<\/h6>\n<p>As Administrative Assistant, you will provide organization-wide administrative support,<br \/>\nensure smooth daily operations, and deliver basic communications and data-management<br \/>\nservices. This role strengthens internal workflows, supports CHSSN staff and programs, and<br \/>\nensures consistent, high-quality execution of administrative and logistical tasks. The position<br \/>\nis operational in nature, focused on coordination, execution, and maintaining efficient<br \/>\nprocesses across the organization.<\/p>\n<h6>KEY RESPONSIBILITIES<\/h6>\n<p>1. Administrative Support &amp; Office Operations<\/p>\n<ul>\n<li>Provide support to the team and basic troubleshooting.<\/li>\n<li>Assist with invoices, purchase receipts and expense claims (initial review).<\/li>\n<\/ul>\n<p>2. Event &amp; Logistics Coordination<\/p>\n<ul>\n<li>Support event preparation and logistics.<\/li>\n<li>Assist with onsite event setup and basic technical support.<\/li>\n<\/ul>\n<p>3. Data &amp; Systems Support<\/p>\n<ul>\n<li>Update and maintain Airtable bases (automations, interfaces, forms and surveys, data<br \/>\nentry).<\/li>\n<li>Build basic surveys using Zite (advanced surveys) templates.<\/li>\n<\/ul>\n<p>4. Communications Tasks<\/p>\n<ul>\n<li>Update the CHSSN website and create simple visual materials.<\/li>\n<li>Coordinate translation workflow, including preparation, proofreading, and integration of edits.<\/li>\n<\/ul>\n<p>5. Program Administrative Support<\/p>\n<ul>\n<li>Administrative support to the team across CHSSN programs.<\/li>\n<li>Support logistics.<\/li>\n<\/ul>\n<h6>QUALIFICATIONS<\/h6>\n<ul>\n<li>Cegep diploma or equivalent in secretarial studies, administrative techniques,<br \/>\ncommunications support, or higher;<\/li>\n<li>Experience in administrative support, office coordination, communications tasks,<br \/>\ncomputers or related field;<\/li>\n<li>Bilingual, i.e ability to write and to communicate IN FRENCH AND IN ENGLISH.<\/li>\n<\/ul>\n<h6>WHAT YOU BRING<\/h6>\n<ul>\n<li>Be recognized for these skills and abilities:\n<ul>\n<li>Positive and welcoming attitude<\/li>\n<li>Resourceful and digital-savvy<\/li>\n<li>Flexibility and demonstrated adaptability in a changing environment.<\/li>\n<li>Strong organizational and time-management skills.<\/li>\n<li>Excellent communication and customer-service abilities.<\/li>\n<li>Ability to manage multiple tasks and prioritize effectively.<\/li>\n<li>High attention to detail and accuracy.<\/li>\n<li>Ability to work independently and collaboratively.<\/li>\n<li>Comfort learning new tools and supporting staff with basic tech needs.<\/li>\n<\/ul>\n<\/li>\n<li>Technical Proficiency:\n<ul>\n<li>Office 365 suite (Word, Excel, Outlook, PowerPoint, Teams, Planner\u2026)<\/li>\n<li>Databases (as Airtable) \u2013 basic-intermediate use or easy capacity to learn<br \/>\ndatabase software<\/li>\n<li>Use of DeepL Pro and knowledge to challenge the translation.<\/li>\n<li>Standard office equipment (printers, scanners, photocopiers).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h6>WORK ENVIRONMENT<\/h6>\n<ul>\n<li>Location: Office located in the heart of Quebec City, accessible by public transport.<\/li>\n<li>Schedule: Full-time, 35 hours per week.<\/li>\n<li>Flexibility for occasional overtime hours, evenings or weekends during events or peak<br \/>\nperiods.<\/li>\n<li>Group insurance paid 50% by the employer, as well as an RRSP with an employer<br \/>\ncontribution of 6%;<\/li>\n<li>Additional paid days off between Christmas and New Year\u2019s Day;<\/li>\n<li>Six days of sick leave and one personal day per year;<\/li>\n<li>Team building activities (holiday party, staff retreats, training, etc.);<\/li>\n<li>Professional development opportunities;<\/li>\n<li>Available low-cost parking and meals;<\/li>\n<li>An awesome team: CHSSN Team !<\/li>\n<\/ul>\n<h6>OUR COMMITMENT TO EQUITY<\/h6>\n<p>CHSSN is deeply committed to employment equity and to building a diverse and inclusive<br \/>\nteam. We welcome applications from all qualified individuals, including women, Indigenous<br \/>\npeoples, racialized persons, persons with disabilities, members of 2SLGBTQIA+ communities,<br \/>\nand others who reflect the diversity of Quebec\u2019s English-speaking population. Candidates are<br \/>\nencouraged to self-identify in their applications.<\/p>\n<h6>HOW TO APPLY<\/h6>\n<p>Please submit your CV and cover letter to:<br \/>\nAnn Martell, Human Resources Manager \u2013 amartell@chssn.org<br \/>\n<strong>Deadline:<\/strong> June 24, 2026.<\/p>\n<p>Jeffery Hale Pavilion<br \/>\n1270, Chemin Ste-Foy<br \/>\nSuite 2106<\/p>\n<p>Qu\u00e9bec, QC G1S 2M4<br \/>\nT 418.684.2289<br \/>\nT 1.855.684.2289 (sans frais)<br \/>\nF 418.684.2290<br \/>\ninfo@chssn.org | <a href=\"https:\/\/chssn.org\/blog\/we-are-hiring-administrative-assistant\/\">chssn.org<\/a><\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p><img decoding=\"async\" src=\"https:\/\/chssn.org\/wp-content\/themes\/wundertheme2025-child\/assets\/img\/logo-full.png\" alt=\"CHSSN\" \/><\/p>\n<p><em><strong>Lorsque deux forces sont jointes, leur efficacit\u00e9 est double. \u2013 Isaac Newton.<\/strong><\/em><\/p>\n<p><strong>Poste :<\/strong> Adjoint(e) administratif(ve)<br \/>\n<strong>Relevant de :<\/strong> Adjointe ex\u00e9cutive, CHSSN<br \/>\n<strong>Lieu :<\/strong> Ville de Qu\u00e9bec<br \/>\n<strong>Statut :<\/strong> Permanent , temps plein (35 heures\/semaine)<br \/>\n<strong>Date limite :<\/strong> Le 24 juin 2026<\/p>\n<p>Vous \u00eates un joueur d\u2019\u00e9quipe assez techno, d\u00e9brouillard(e) et aimez aider les autres? Avec<br \/>\nune attitude positive et sociable, toujours un sourire dans la voix? Vous \u00eates bilingue<br \/>\nfran\u00e7ais\/anglais, autant \u00e0 l\u2019oral qu\u2019\u00e0 l\u2019\u00e9crit? \u00c0 l\u2019aise avec le num\u00e9rique et capable de<br \/>\ntravailler sur diverses plateformes (Office 365, Airtable, WordPress, Canva\u2026)? Avec un don<br \/>\nparticulier pour des t\u00e2ches administratives? Si vous partagez \u00e9galement nos valeurs<br \/>\nd\u2019\u00e9quit\u00e9 et d\u2019inclusion, ce poste est certainement fait pour vous!!<\/p>\n<p>Vous pourriez faire tout cela dans notre organisme \u00e0 but non lucratif, unique en son genre<br \/>\ndans la ville de Qu\u00e9bec, le R\u00e9seau communautaire de sant\u00e9 et de services sociaux (CHSSN).<br \/>\nLe CHSSN agit en tant qu&rsquo;organisme tiers charg\u00e9 de mettre en oeuvre des programmes de<br \/>\nfinancement visant \u00e0 am\u00e9liorer l&rsquo;acc\u00e8s aux soins et aux services sociaux en anglais partout<br \/>\nau Qu\u00e9bec.<\/p>\n<p>Vous participerez ainsi \u00e0 aider les Qu\u00e9b\u00e9cois d\u2019expression anglaise \u00e0 avoir un meilleur acc\u00e8s<br \/>\naux services de sant\u00e9 et aux services sociaux.<\/p>\n<p><strong>\u00c0 PROPOS DU R\u00d4LE<\/strong><br \/>\nEn tant qu&rsquo;adjoint(e) administratif(ve), vous fournirez un soutien administratif \u00e0 l&rsquo;ensemble<br \/>\nde l&rsquo;organisme, veillerez au bon d\u00e9roulement des op\u00e9rations quotidiennes et assurerez des<br \/>\nservices de base en mati\u00e8re de communication et de gestion des donn\u00e9es. Ce poste renforce<br \/>\nles flux de travail internes, soutient le personnel et les programmes du CHSSN et garantit une<br \/>\nex\u00e9cution coh\u00e9rente et de haute qualit\u00e9 des t\u00e2ches administratives et logistiques. Il s&rsquo;agit d&rsquo;un<br \/>\nposte de nature op\u00e9rationnelle, ax\u00e9 sur la coordination, l&rsquo;ex\u00e9cution et le maintien de processus<br \/>\nefficaces \u00e0 l&rsquo;\u00e9chelle de l&rsquo;organisme.<\/p>\n<p><strong>PRINCIPALES RESPONSABILIT\u00c9S<\/strong><br \/>\n1. Assistance administrative et gestion des op\u00e9rations de bureau<\/p>\n<ul>\n<li>Fournir un soutien \u00e0 l&rsquo;\u00e9quipe.<\/li>\n<li>Aider au traitement des factures, des re\u00e7us d&rsquo;achats et des comptes de d\u00e9penses<br \/>\n(revue initiale).<\/li>\n<\/ul>\n<p>2. Coordination des \u00e9v\u00e9nements et de la logistique<\/p>\n<ul>\n<li>Aider \u00e0 la pr\u00e9paration et \u00e0 la logistique.<\/li>\n<li>Aider \u00e0 la mise en place des \u00e9v\u00e9nements sur site et fournir une assistance technique de base.<\/li>\n<\/ul>\n<p>3. Support aux donn\u00e9es et aux syst\u00e8mes<\/p>\n<ul>\n<li>Mettre \u00e0 jour et g\u00e9rer les bases Airtable (automatisations, interfaces, formulaires et<br \/>\nenqu\u00eates, saisies de donn\u00e9es).<\/li>\n<li>Cr\u00e9er des enqu\u00eates de base \u00e0 l&rsquo;aide des mod\u00e8les Zite (formulaires de type avanc\u00e9).<\/li>\n<\/ul>\n<p>4. T\u00e2ches en communications<\/p>\n<ul>\n<li>Mettre \u00e0 jour le site web du CHSSN et cr\u00e9er des supports visuels simples.<\/li>\n<li>Coordonner le flux de travail de traduction, y compris la pr\u00e9paration, la relecture et<br \/>\nl&rsquo;int\u00e9gration des modifications.<\/li>\n<\/ul>\n<p>5. Assistance administrative aux programmes<\/p>\n<ul>\n<li>Fournir un soutien administratif \u00e0 l&rsquo;\u00e9quipe concernant les programmes du CHSSN.<\/li>\n<li>Assurer le soutien logistique.<\/li>\n<\/ul>\n<p><strong>QUALIFICATIONS<\/strong><\/p>\n<ul>\n<li>Dipl\u00f4me d&rsquo;\u00e9tudes coll\u00e9giales ou \u00e9quivalent en secr\u00e9tariat, en techniques<br \/>\nadministratives, en soutien \u00e0 la communication, ou niveau scolaire plus \u00e9lev\u00e9;<\/li>\n<li>Toute exp\u00e9rience en support administratif, en coordination de bureau, en bureautique,<br \/>\nen ex\u00e9cution de t\u00e2ches de communications, ou domaine connexe;<\/li>\n<li>Bilingue, i.e la capacit\u00e9 d&rsquo;\u00e9crire et de parler en FRAN\u00c7AIS et en ANGLAIS.<\/li>\n<\/ul>\n<p><strong>CE QUE VOUS APPORTEZ<\/strong><\/p>\n<ul>\n<li>\u00catre reconnu(e) pour ces comp\u00e9tences et aptitudes :\n<ul>\n<li>Attitude positive et avenante<\/li>\n<li>D\u00e9brouillardise et souci du d\u00e9tail<\/li>\n<li>Flexibilit\u00e9 et capacit\u00e9 d&rsquo;adaptation av\u00e9r\u00e9e dans un environnement en<br \/>\nconstante \u00e9volution.<\/li>\n<li>Solides comp\u00e9tences en organisation et en gestion du temps.<\/li>\n<li>Excellentes aptitudes en communication et en service \u00e0 la client\u00e8le.<\/li>\n<li>Capacit\u00e9 \u00e0 g\u00e9rer plusieurs t\u00e2ches et \u00e0 \u00e9tablir efficacement des priorit\u00e9s.<\/li>\n<li>Grand souci du d\u00e9tail et de la pr\u00e9cision.<\/li>\n<li>Capacit\u00e9 \u00e0 travailler de mani\u00e8re autonome et en collaboration.<\/li>\n<li>Aisance \u00e0 apprendre de nouveaux outils et \u00e0 aider les membres de l&rsquo;\u00e9quipe<br \/>\npour leurs besoins techniques de base.<\/li>\n<\/ul>\n<\/li>\n<li>Ma\u00eetrise des applications de bureautique :\n<ul>\n<li>Suite Office 365 (Word, Excel, PowerPoint, Outlook, Teams, Planner).<\/li>\n<li>Airtable (utilisation de niveau d\u00e9butant \u00e0 interm\u00e9diaire) ou habilit\u00e9 \u00e0<br \/>\napprendre un logiciel de base de donn\u00e9es.<\/li>\n<li>Utilisation de DeepL Pro et connaissances permettant de v\u00e9rifier la traduction.<\/li>\n<li>Mat\u00e9riel de bureau standard (imprimantes, scanners, photocopieurs).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>ENVIRONNEMENT DE TRAVAIL<\/strong><\/p>\n<ul>\n<li>Lieu : Bureau situ\u00e9 au coeur de la ville de Qu\u00e9bec, accessible par les transports en<br \/>\ncommun;<\/li>\n<li>Semaine de travail de 35 heures<\/li>\n<li>Flexibilit\u00e9 pour occasionnellement des heures suppl\u00e9mentaires, en soir\u00e9e ou en fin de<br \/>\nsemaine, durant des \u00e9v\u00e9nements ou des p\u00e9riodes de pointe.<\/li>\n<li>Des assurances collectives prises en charge \u00e0 50 % par l\u2019employeur, ainsi qu\u2019un REER<br \/>\nauquel l\u2019employeur contribue \u00e0 hauteur de 6 %;<\/li>\n<li>Des jours de cong\u00e9s pay\u00e9s suppl\u00e9mentaires entre No\u00ebl et le jour de l\u2019An;<\/li>\n<li>Six jours de cong\u00e9 de maladie et une journ\u00e9e personnelle par an;<\/li>\n<li>Des activit\u00e9s de coh\u00e9sion d\u2019\u00e9quipe (\u00ab party des f\u00eates \u00bb, retraites, formations, etc.);<\/li>\n<li>Des opportunit\u00e9s de d\u00e9veloppement professionnel;<\/li>\n<li>Stationnement et repas disponibles \u00e0 faible co\u00fbt;<\/li>\n<li>Et de formidables coll\u00e8gues : \u00c9quipe CHSSN !<\/li>\n<\/ul>\n<p><strong>NOTRE ENGAGEMENT ENVERS L\u2019\u00c9QUIT\u00c9<\/strong><br \/>\nLe CHSSN est profond\u00e9ment engag\u00e9 \u00e0 l\u2019\u00e9gard de l\u2019\u00e9quit\u00e9 en mati\u00e8re d\u2019emploi et \u00e0 la<br \/>\nconstitution d\u2019une \u00e9quipe diversifi\u00e9e et inclusive. Nous accueillons les candidatures de toutes<br \/>\nles personnes qualifi\u00e9es, y compris les femmes, les Autochtones, les personnes racis\u00e9es, les<br \/>\npersonnes handicap\u00e9es, les membres des communaut\u00e9s 2SLGBTQIA+ et d\u2019autres personnes<br \/>\nqui refl\u00e8tent la diversit\u00e9 de la population d\u2019expression anglaise du Qu\u00e9bec. Les personnes<br \/>\nposant leur candidature sont encourag\u00e9es \u00e0 s\u2019identifier elles-m\u00eames dans leur candidature.<\/p>\n<p><strong>COMMENT POSTULER<\/strong><br \/>\nMerci de soumettre CV et lettre de motivation \u00e0 Ann Martell, gestionnaire des ressources<br \/>\nhumaines par courriel \u00e0 amartell@chssn.org<br \/>\nDate limite : Le 24 juin 2026.<\/p>\n<section id=\"footer-contact-info\" class=\"uk-text-center uk-text-left@s uk-width-1-1 \">Pavillon Jeffery Hale<br \/>\n1270, Chemin Ste-Foy<br \/>\nSuite 2106Qu\u00e9bec, QC G1S 2M4<br \/>\nT 418.684.2289<br \/>\nT 1.855.684.2289 (sans frais)<br \/>\nF 418.684.2290<br \/>\ninfo@chssn.org | <a href=\"https:\/\/chssn.org\/blog\/we-are-hiring-administrative-assistant\/\">chssn.org<\/a><\/p>\n<\/section>\n","protected":false},"excerpt":{"rendered":"<p>If you take out the team in teamwork, it\u2019s just work. Now who wants that? \u2013 Matthew Stover. Position: Administrative Assistant Reporting To: Executive Assistant, CHSSN Location: Quebec City Status: [&hellip;]<\/p>\n","protected":false},"featured_media":0,"template":"","class_list":["post-85988","job","type-job","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>027 - Administrative Assistant &#8212; Jobs &#8212; Voice of English-speaking Qu\u00e9bec<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/veq.ca\/fr\/emploi\/banque-emplois\/79851\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"027 - Administrative Assistant &#8212; Jobs &#8212; Voice of English-speaking Qu\u00e9bec\" \/>\n<meta property=\"og:description\" content=\"If you take out the team in teamwork, it\u2019s just work. 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