JB10-11 Multiple postings for CQSB

Qualifications

Schooling

• Hold a college diploma in General Administration Techniques or other relevant techniques for the job class, or a diploma or certificate recognized as equivalent by the competent authority.

Other requirement:

• Good knowledge of office automation tools such as Word, Excel, Access. Excellent spoken and written French
• Functional spoken and written English.
• Autonomous, capable of handling multiple demands simultaneously, and able to work in a team.
• Analytical and problem-solving skills.
• Good sense of priorities, organization, and planning.
• Judgment, discretion, and objectivity.

Individuals who wish to be considered for this position will be required to take tests to assess their knowledge of French and English writing, as well as their proficiency in Word and Excel, and their analytical and problem-solving skills.

We are seeking a dynamic and skilled Office Agent to join our finance department team, serving the vibrant Naskapi community.

Job percentage: 100%

THE POSITION

The primary and usual role of the employee in this job class is to organize, direct, and oversee the work carried out by the team members, which consists of administrative support staff. This job class also includes employees who, as part of their primary and regular duties, perform highly specialized tasks characterized by the complexity, expertise, and autonomy they require. If you’re looking for a career that is both challenging and rewarding—where your work truly matters—apply today to become a cornerstone of our financial operations!

RESPONSIBILITIES

• Coordinate work, assign tasks, verify their completion, and provide feedback on quality; ensure deadlines are met; and oversee the onboarding of new staff.
• Set the work schedule for their sector according to received instructions; remind relevant individuals, whether internal or external to the organization, of upcoming deadlines.
• Perform complex and specialized tasks; select, prepare, and verify data; prepare documents, statements, and reports that involve data entry, interpretation when needed, and research both within and outside the organization.
• Communicate with the public or staff, particularly regarding payment or collection procedures, or any other matter within their area of responsibility.
• Provide suggestions and recommendations to improve operational processes.
• Use a computer and various necessary software such as word processors, databases, spreadsheets, and in-house programs; conduct internet research; use email. May be called upon to assist colleagues with software and programs related to shared work tasks.
• Perform any other related duties, as needed.

Main Tasks

• Validation of budget codes – invoices and VISA credit cards
• Validation of expense reimbursement requests
• Validation of travel account reimbursement requests
• Preparation of various quarterly and annual financial reports
• Calculation and monitoring of post-secondary allowances related to Naskapi students